CREDITORS CLERK

Work Amidst Nature in the Heart of the Winelands

Imagine starting your day with the sunrise over lush vineyards and the tranquillity of farm life. At Boschendal, the surroundings are not just a backdrop; they’re integral to our work and our inspiration. Nestled in the heart of South Africa’s golden triangle of wine country, our farm offers a unique escape from the hustle of city life. A Typical Day at Boschendal: Experience a different pace and setting of work life. Whether it’s walking among the vineyards, engaging with guests, or collaborating on a new project, every day here is a blend of meaningful work and the beauty of the natural landscape.

OUR PURPOSE: Regenerating our Future

At Boschendal, our purpose is clear: to nurture the land, inspire our people, and strengthen our community. Guided by core values, we strive to offer something truly meaningful, from our regenerative practices to our dedication to artisanal craftsmanship.

CREDITORS CLERK  

The Creditors’ Clerk will form part of a team that is responsible for processing accounts payable data, matching purchase orders to invoices, reconciling statements, preparing payments and managing the creditor’s function for the Boschendal property. This role requires a high level of accuracy, organisational skills, and including vendor relations, procurement processes, and cost control.

KEY DUTIES AND RESPONSIBILITIES INCLUDES BUT ARE NOT LIMITED TO:

Accounts Payable Management

• Assist with the end-to-end accounts payable process.
• Process supplier invoices accurately, ensuring adherence to company policies and VAT regulations.
• Manage the timely submission of invoices for payment, PO’s and PQ’s while adhering to agreed credit terms.
• Matching and allocating PO’s to invoices and liaising with other departments on completeness of vendor accounts.
• Maintain accurate and up-to-date records of all expense transactions in the accounting system.
• Assist senior creditor’s clerk in liaising with the vendors, requesting statements, sending of remittances.

Reconciliation

• Perform monthly reconciliations of supplier statements with the accounting system.
• Investigate and resolve any discrepancies with suppliers promptly.
• Ensure all payments are correctly allocated and accounted for.

Reporting and Compliance

• Assist senior creditor’s clerk to prepare monthly accounts payable reports including monthly ageing report.
• Assist with gathering supporting documentation in terms of vendors audits, ensuring compliance with financial regulations and company policies.

Vendor Relationship Management

• Act as the back-up point of contact for supplier queries and disputes with the procurement department.
• Agree payment terms with vendor contracts and ensure strong working relationships with vendors in liaison with the procurement department.
• Liaise with procurement and operations teams to resolve invoice or payment-related issues.

Team Support

• Supervise junior creditors’ clerks or accounts assistants (if applicable).
• Provide training and mentorship to team members to ensure their growth and development

Qualifications and skills:

• Previous experience in a similar role (3+ years)
• Hospitality industry experience an advantage
• Knowledge of ERP and/or Business Central an advantage
• Accounting qualification (minimum a diploma or equivalent)

Competencies: 

• Communication Skills: Strong communication and interpersonal skills, with the ability to interact with team members at all levels.

• Organisational Skills: Excellent organisational and time management skills. Ability to multitask and prioritise tasks effectively.

• Problem-Solving: Positive attitude, proactive and solutions focused.

• Confidentiality and Trust: Confidentiality, trust, transparency, and loyalty.

• Attention to Detail: Detail-oriented with a high level of accuracy in all tasks.

• Teamwork and Independence: Ability to work independently and thrive as part of a team.

• Flexibility and Adaptability: Flexibility and adaptability to thrive in a fast-paced, dynamic environment.

Closing date: Tuesday, 28 January 2025

Join Our Team

If you’re passionate about hospitality, committed to excellence, and eager to make an impact, Boschendal offers an inspiring environment where you can grow and thrive. Explore opportunities to become part of a team that values authenticity, purpose, and creativity. Discover your path and join us in building a legacy that reflects our connection to the land, our dedication to community, and our commitment to a regenerative future.

Application process: Please email your updated CV to careers@boschendal.co.za  Should you not receive a reply within two (2) weeks after the closing date, please consider your application as unsuccessful.