The Stock and Small Assets Controller is responsible for overseeing the management, control, and servicing of all small assets and equipment across Boschendal Estate. This includes tools, signage, estate infrastructure equipment, water and plumbing systems, electrical systems, security tools, and kitchen and landscaping equipment. The role ensures that all assets are well-maintained, accurately recorded, and properly stored, contributing to the efficient operation and maintenance of the estate. With a focus on inventory management, regular audits, and effective servicing schedules, the Stock and Small Assets Controller plays a key role in ensuring that all estate functions, including property management, hospitality, environmental management, and security, are fully equipped and operational, driving operational efficiency and cost-effectiveness across all estate areas.
KEY DUTIES AND RESPONSIBILITIES INCLUDES BUT ARE NOT LIMITED TO:
• Signs Management: Oversee and maintain records of all signage across the estate, ensuring they are well-maintained and updated as needed.
• Estate Management Equipment Control & Servicing: Manage and monitor the lifecycle of estate equipment, ensuring all tools and machinery are well-maintained and serviced regularly across the entire estate.
• Wood Stock Management: Oversee inventory, use, and replenishment of wood stocks for estate and maintenance needs.
• Tools Management: Ensure proper storage, use, and regular checks on estate tools, ensuring they meet safety and operational standards.
• Small Equipment Control: Maintain and monitor small equipment used across various estate functions, including landscaping and gardens.
• Electrical Equipment Inventory: Maintain accurate records of electrical equipment across the estate, ensuring compliance with relevant regulations and proper servicing.
• Plumbing Equipment: Manage plumbing tools and equipment, ensuring they are properly stored and maintained across all estate infrastructure, including water management (bulk and plumbing).
• Kitchen Equipment Register & Servicing: Maintain a comprehensive inventory and servicing schedule for all kitchen equipment, ensuring compliance with hygiene and operational standards.
• Landscaping & Gardens Equipment: Manage and maintain records for all tools and small equipment used for landscaping and garden maintenance, ensuring they are serviced regularly and properly stored.
• Estate Infrastructure Management & Maintenance: Oversee the inventory and servicing of estate infrastructure equipment, ensuring proper functioning of utilities like water, electricity, and roads.
• Property Management Tools: Manage tools and small equipment related to property management for both residential and commercial properties, including hospitality properties.
• Security Equipment: Maintain records of all security equipment, ensuring proper usage, servicing, and compliance with safety standards.
• Record Keeping & Reporting: Establish and manage suitable record-keeping systems for all estate equipment and supplies. Ensure weekly and monthly audits are conducted with comprehensive reports on stock status, usage, and condition of all equipment.
QUALIFICATIONS:
• Degree/Diploma in Supply Chain Management, Operations, or a related field a plus
• Certifications in Health & Safety or Estate Management (preferred).
• Experience: 3-5 years of experience in inventory management, ideally within estate management, hospitality, or similar environments.
SKILLS:
• Strong attention to detail with excellent organizational skills.
• Ability to manage multiple inventory systems and records across diverse functions (landscaping, infrastructure, hospitality, etc.).
• Strong communication skills to coordinate with various departments.
• Ability to work independently and take ownership of the role.
• Problem-solving skills to address inventory shortages, equipment failures, and other challenges.
• Proficiency in inventory management software and Microsoft Office Suite.
15 September 2025